Working capital is a financial metric that indicates the liquidity levels of businesses for managing day-to-day expenses and covers inventory, cash, accounts payable, accounts receivable, and short-term debt. It is an indicator of the short-term financial position of an organisation and is also a measure of its overall efficiency.

Working capital = current assets - current liabilities

This calculation indicates whether the company possesses sufficient assets to cover its short-term financial needs.

Sources of working capital

The sources for working capital can be long-term, short-term, or spontaneous. Long-term working capital sources include long-term loans, provision for depreciation, retained profits, debentures, and share capital. Short-term working capital sources include dividend or tax provisions, cash credit, public deposits, and others. Spontaneous working capital comes from trade credit, including notes payable and bills payable.

Types of working capital

There are several types of working capital based on the balance sheet or operating cycle view. A balance sheet view classifies working capital into two types of working capital:

• Net (current liabilities subtracted from current assets featuring in the balance sheet)
• Gross working capital (current assets in the balance sheet)

The operating cycle view classifies working capital into temporary (difference between net working capital and permanent working capital) and permanent (fixed assets) working capital.

Working capital cycle

Working capital cycle refers to the time taken to convert net current liabilities and assets into cash by a business. The shorter the working capital cycle, the swifter the company will free up its blocked cash. Businesses strive to lower this working capital cycle to enhance liquidity in the short term. Bajaj Finserv offers working capital loans to address any deficits in working capital and ensure optimal operations.

Additional Read: Importance of capital budgeting

Advantages of working capital

There are several advantages to having adequate working capital, including:

• Improved cash flow management, which can help a business meet its financial obligations and avoid cash shortages.
• Ability to meet unexpected expenses, such as unexpected repairs or emergency purchases, without risking the financial stability of the company.
• Ability to take advantage of new business opportunities, such as expanding into new markets or investing in research and development.
• Increased market share and competitiveness, as a business that can meet customer demand consistently is more likely to succeed in its industry.
• Increased flexibility and resilience, as a business with adequate working capital can easily weather economic downturns or unexpected events.

Limitations of working capital

Working capital, while essential for day-to-day operations, has its limitations. One significant constraint is its cyclical nature, fluctuating with sales cycles and operational demands. Insufficient working capital can hinder business operations, leading to liquidity issues, missed opportunities, and strained supplier relationships. Additionally, over-reliance on short-term financing solutions to cover working capital needs may result in higher interest costs and financial risk. Furthermore, ineffective management of working capital can lead to inefficiencies, such as excessive inventory levels or extended accounts receivable periods, impacting profitability and cash flow in the long term. Thus, businesses must carefully manage working capital to mitigate these limitations and ensure sustainable growth.

Examples of working capital

An example of working capital includes the funds a retail store needs to purchase inventory for its shelves. Suppose a store requires Rs. 10,000 to buy stock for the upcoming holiday season. This Rs. 10,000 represents the working capital needed to ensure the store has enough goods to meet customer demand. As sales occur, the store can use revenue generated from these sales to replenish its working capital by purchasing more inventory. Working capital is crucial for maintaining smooth operations, ensuring adequate inventory levels, and meeting short-term financial obligations.

Why is working capital important?

Working capital is vital for businesses as it ensures smooth day-to-day operations by covering short-term financial obligations such as payroll, inventory purchases, and utility bills. Sufficient working capital allows businesses to seize growth opportunities, respond to unexpected expenses, and navigate economic downturns. It also enables businesses to maintain healthy cash flow, which is essential for meeting financial obligations and sustaining operations in the long term. Effective management of working capital enhances liquidity, reduces financial risk, and contributes to overall business stability and resilience in dynamic market environments.

What is negative working capital?

Negative working capital occurs when a company's short-term debts are more than their current assets. It means the company's liabilities exceed its ability to pay them, causing financial stress.

This affects businesses significantly, making it difficult for them to pay expenses, such as debts, salaries, or supplier invoices. It also indicates weak cash flow and poor financial management, thereby harming the company's credit score, increasing the risk of bankruptcy, and discouraging investors.

Negative working capital can result from slow-paying customers, excessive inventory, poor cash flow management, or insufficient sales. It may also be a deliberate financial strategy of delaying payments to vendors to conserve capital, which can lead to negative working capital.

Businesses can improve their working capital situation by negotiating payment terms with suppliers, managing inventory levels, facilitating favourable customer collections, and seeking alternative funding methods such as invoice financing or asset-based lending. Regular financial audits also help identify and rectify the underlying causes of negative working capital.

How can a company improve its working capital?

1. Optimise inventory management: Reduce excess inventory levels to free up cash and minimise storage costs.
2. Accelerate accounts receivable: Incentivise early payments from customers or implement stricter credit policies to shorten the accounts receivable period.
3. Extend accounts payable: Negotiate longer payment terms with suppliers to delay cash outflows and preserve working capital.
4. Streamline operational efficiency: Identify and eliminate inefficiencies in processes to reduce costs and improve cash flow.
5. Monitor cash flow: Regularly track cash flow forecasts and identify areas where cash is tied up unnecessarily.